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Price Reduction Clause or TDR
Price Reduction Clause or Transactional Data Reporting
Your GSA Schedule contract will be subject to either the Price Reduction Clause or Transactional Data Reporting.
Price Reductions Clause (PRC)
The Price Reductions clause (GSAR 552.238-81) requires that the contractor and GSA agree upon a customer, or category of customers, for which you establish a price/discount relationship with the government and will serve as the Basis of Award (BOA). If, at any time, prices on your commercial price list or market rate sheet are reduced or you grant a more favorable discount to your BOA, the Price Reductions Clause is triggered and you will have 15 calendar days to notify your Contracting Officer. Your contract will be modified in order to maintain the price/discount relationship with your BOA or discount off commercial prices or market rates. A price reduction can be temporary or permanent.
552.238-81 Price Reductions.
(a) Before award of a contract, the Contracting Officer and the Offeror will agree upon (1) the customer (or category of customers) which will be the basis of award, and (2) the Government’s price or discount relationship to the identified customer (or category of customers). This relationship shall be maintained throughout the contract period. Any change in the Contractor’s commercial pricing or discount arrangement applicable to the identified customer (or category of customers) which disturbs this relationship shall constitute a price reduction.
(b) During the contract period, the Contractor shall report to the Contracting Officer all price reductions to the customer (or category of customers) that was the basis of award. The Contractor’s report shall include an explanation of the conditions under which the reductions were made.
(c) (1) A price reduction shall apply to purchases under this contract if, after the date negotiations conclude, the Contractor –
(i) Revises the commercial catalog, pricelist, schedule or other document upon which contract award was predicated to reduce prices;
(ii) Grants more favorable discounts or terms and conditions than those contained in the commercial catalog, pricelist, schedule or other documents upon which contract award was predicated; or
(iii) Grants special discounts to the customer (or category of customers) that formed the basis of award, and the change disturbs the price/discount relationship of the Government to the customer (or category of customers) that was the basis of award.
(2) The Contractor shall offer the price reduction to the eligible ordering activity with the same effective date, and for the same time period, as extended to the commercial customer (or category of customers).
(d) There shall be no price reduction for sales –
(1) To commercial customers under firm, fixed-price definite quantity contracts with specified delivery in excess of the maximum order threshold specified in this contract;
(2) To Federal agencies;
(3) Made to Eligible Ordering Activities identified in GSAR Clause 552.238-113 when the order is placed under this contract (and the Eligible Ordering Activities identified in GSAR Clause 552.238-113 is the agreed upon customer or category of customer that is the basis of award); or
(4) Caused by an error in quotation or billing, provided adequate documentation is furnished by the Contractor to the Contracting Officer.
(e) The Contractor may offer the Contracting Officer a voluntary Governmentwide price reduction at any time during the contract period.
(f) The Contractor shall notify the Contracting Officer of any price reduction subject to this clause as soon as possible, but not later than 15 calendar days after its effective date.
(g) The contract will be modified to reflect any price reduction which becomes applicable in accordance with this clause.
Transactional Data Reporting (TDR)
Traditionally a contractor would submit Commercial Sales Practices in an offer for a GSA Schedule contract. However, with Transactional Data Reporting (TDR), there is no agreed upon Basis of Award customer, therefore the Price Reductions Clause is removed and, rather, an offer is evaluated in accordance with GSAR 538.270-2 Evaluation of offers with access to transactional data. TDR participation is only available under these Large Categories and SINs:
- Professional Audio/Video, Telemetry/Tracking, Recording/Reproducing and Signal Data Solutions: All SINs
- Furnishing and Floor Coverings: All SINs
- Facilities Maintenance and Management: All SINs
- Hardware Superstore: All SINs
- Office Products: All SINs
- Food Service, Hospitality, Cleaning Equipment and Supplies, Chemicals and Services: All SINs
- Professional Services: SINs 871-1, 2, 3 ,4, 5, 6, and 7 (Professional Engineering Services)
- Information Technology: SINs 132-8 (Purchase of Hardware), 132-32, 33, and 34 (Software), and 132-54 and 55 (COMSATCOM)
Upon contract award, the contractor is then required to provide transactional data to GSA on a monthly basis through the FAS SRP website and include the following data points from their GSA Schedule customer orders:
- Contract/BPA Number
- Order Number/PIID
- Description of Deliverable
- Manufacturer Name
- Manufacturer Part Number
- Unit of Measure
- Quantity of Item Sold
- Universal Product Code
- SIN Number
- Price Paid per Unit
- Total Price
- Non-Federal Entity Code